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2021 49th MRA Conference Exhibitor Information

 

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Daily Schedule

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List of Exhibitors

Exhibitor Information

Attendee Resources

 

Key Times for Exhibitors
 

Monday
October 13, 2021

 

9:15 AM  

Transportation for Scripps Institute Tour leaves from Hotel
$40 fee includes transportation from the Hilton La Jolla Torrey Pines to Scripps Institute and back to the Hilton La Jolla Torrey Pines.

9:30 AM  

26th Annual Golf Tournament
Torrey Pines South Golf Course
11480 N. Torrey Pines Road
La Jolla, California 92037
858.452.3226

The $294/person tournament fee includes green fee, cart, drink ticket, and food voucher. A best-ball, scramble format is typically followed. Awards will be given at the Monday night Welcome Reception. 

10:30 AM   Registration Desk Opens for Exhibitors
12:00 PM   Exhibit Setup
Exhibits must be set up by 5:00 p.m.
5:00 PM   New Member and First Time Welcome – Exhibit Hall
Please come welcome the new members and first time attendees.
5:15 – 7:15 pm   Welcome Reception in Exhibit Hall
Golf Awards Presentation
   

Tuesday
October 12, 2021

 

7:00 AM - 7:30 PM Exhibit Hall Hours
Continental Breakfast, Trade Show Review, Breaks and Wine & Craft Beer
Tasting Reception.
   

Wednesday
October 13, 2021

7:00 AM - 2:00 PM   Exhibit Hall Hours
Breakfast, Break and Lunch.
2:00 PM - 4:30 PM  

 

 Exhibit Hall Hours
 All exhibits must be torn down and moved completely out. 

 

 

Hotel Information
 

Location

Hilton La Jolla Torrey Pines Hotel
10950 North Torrey Pines Road
La Jolla, California 92037
858-558-1500

The Hilton La Jolla Torrey Pines Hotel resides on the Torrey Pines Golf Course with views of the fairways, greens, and vast Pacific Ocean from every room. With phenomenal accommodations, landscape, and scenic vistas, the hotel offers the quintessential Southern California experience just minutes from the village of La Jolla, and the beautiful beaches of La Jolla and Del Mar.

This peaceful seaside venue is also just 8 miles from Sea World San Diego, and 12 miles from the classic restaurants and entertainment of the downtown San Diego Gaslamp Quarter. And, don’t forget about the world renowned San Diego Zoo and Safari Park nearby.

The Hilton La Jolla Torrey Pines offers one-of-a-kind service and excellent amenities, including high-speed internet and in-room Wi-Fi, on-site fitness and 24-hour business center, private balcony or patio at each room, and discounts at hotel and resort shops. With upscale and comfortable accommodations, a gorgeous ocean-side pool, on-site spa, and state-of-the-art conference and event center, the hotel provides everything for a relaxing and memorable stay.

Grab a bite to eat at the hotel restaurant and bar or stay in and take advantage of the hotel room service or relax by the poolside lounge and bar. And of course you’ll find a great variety of world-class restaurants and entertainment in nearby La Jolla and San Diego.

Rental cars, shuttles, bus service, and taxis are available at the San Diego Airport at https://www.san.org/to-from.

   

Hotel Rate

Special Rates for MRA & CAHMPC Conference

Check-in time 4:00 pm / Check-out time 11:00 am

  • Room Rates: Room rate for MRA & CAHMPC Conference attendees is $239.00 / night, plus tax, single and double occupancy
  • Special rate applies for stays from 10/5/21 to 10/17/21.

To make reservations call Hilton Reservations at 858-558-1500, extension “0” or toll free 877.414.8020, and be sure to mention the Group Code: “MR1021”; or to book online, go to https://book.passkey.com/go/MRA1021.  

Cut-Off Date is Monday, September 20, 2021.
 

Booth Fees and Details
 

Booth Information

Exhibit Fees
 
Type By June 30, 2021 After June 30, 2021
8’ x 8’ $1,064 $1,409
8’ x 10’ $1,150 $1,495
Additional Person $539 $568

What’s Included

  • Company inclusion on the 2021 List of Exhibitors at marina.org.
  • Company listing in the Program.
  • A final list of conference attendees in electronic file format.
  • Exclusive access to conference seminars, functions and meals for ONE person.
  • Complimentary cleaning services for aisles and other common areas.
  • On-site Service Center available during move-in and move-out.
  • Booth identification sign (7 inches x 44 inches).
  • Uniformed background and dividers which consist of a curtain (8 feet high), matching dividers (3 feet high), skirted table (6 feet long), two side chairs and a wastebasket.

What’s Not Included

  • Additional furniture (see Exhibitor Services Manual to order booth supplies).
  • Movement, transfer, removal, storage, setup and dismantling of the booth.
  • Cleaning of the booth.

Exhibit Space Assignments
Booth assignments begin on Monday, July 12, 2021 for Exhibitors who have paid all their fees. If all booths are filled before the deadline, booth assignments will start earlier. Confirmations will be emailed to the contact listed on the application by the end of August. 

Please be advised that the MRA does not honor booth assignment requests, nor guarantee booth placement by a competitor. The MRA reserves the right to reconfigure the floor plan and/or relocate exhibits at any time, with or without notice. 

All booth assignments for exhibitors are determined by the MRA and are based on the following criteria:

  • Early registration.
  • Completion of application.
  • Exhibitor seniority.
  • Size of booth.

Your Contact
All Exhibitors will receive two sets of information packets in early August after full payment has been received. The first will be the Exhibitor Confirmation Packet, which includes hotel reservations, booth assignments and other pertinent materials. The second set is the Exhibitor Service Manual, which contains shipping information and forms to order additional supplies. The Exhibitor Service Manual is also available at:

 https://www.tricord.net/wp-content/uploads/2021/05/MRA-2021-Exhibitor-Kit.pdf. The password for the document is: 2021mra (case sensitive). 

Online ordering is now available. Log-in information will be automatically emailed to the email address on file with the association at the time of registration. If you do not receive the log-in information or are not a registered contact, please contact us at (831) 883-8600 or orders@tricord.net.

Official Contractor
TriCord Tradeshow Services is the official service contractor for this year’s show. All work performed in the Exhibit Area is under union jurisdiction. 

All work involved in the erection, touch-up painting, dismantling, and repair of all exhibits—when this work is done by persons other than your full-time company personnel—will fall under union jurisdiction. This work is to include wall coverings, floor coverings, pipe and drape, painting, hanging of signs and/or decorative materials from the ceiling, placement of all signs, and the erection of platforms used for exhibit purposes. This does not apply to the unpacking and placement of merchandise. 

Any full-time company personnel involved should be prepared to produce some type of company identification when engaged in these activities. 

TriCord Tradeshow Services
738 Neeson Road
Marina, CA 93933
Phone: 831.883.8600
Fax: 831.883.8686

Deadlines

Key Deadlines

July 12, 2021
  • Full Payment Due
  • Booth Assignments Begin
July 30, 2021
  • Company logo for industry publication ad due (sponsors only.)
August 27, 2021
  • Advertisers: High-quality image (600 dpi or above) for program due.
September 3, 2021
  • Deadline for Program description due
September 13, 2021
  • Deadline for cancellation with 50% refund.
  • Certificate of Insurance deadline
September 20, 2021
  • Last day for special MRA room rate.

 

 

 

 
 

Advertising and Sponsorship Opportunities

Building Recognition

Advertise
Program & Seminar Handouts Advertising Rates

 

Four Color  
Inside Front Cover $1,000
Inside Back Cover $890
Back Cover $978
Full Page Color $805
1/2 Page Color $633
Black Ink Only  
Full Page $403
1/2 Page $316
1/4 Page $201


Sponsorship Opportunities
All sponsorships receive recognition in the program, on the website and in the materials to the attendees. There are many types of opportunities to get your company name out there, including receptions, breaks, entertainment and games! If you are interested in co-sponsoring an event below, please contact Mariann Timms at mra@marina.org or 209.334.0661. 

MONDAY, OCTOBER 11, 2021
Golf Tournament
26th Annual Golf Tournament at Torrey Pines Golf
Goody Bags - $374 (4 sponsorships available)

Food Vouchers - $1,056 (1 sponsorship available)
Prizes - $431 (2 sponsorships available)

Welcome Reception
Cocktails - $4,400
(includes signage at the event as well as napkins printed with your logo) 
Hor D’oeuvre Trays - $804 each (5 sponsorships available)
(includes signage at the event as well as napkins printed with your logo) 

TUESDAY, OCTOBER 12, 2021
Tuesday’s Refreshment Breaks
Morning Break - $1,699 
(includes signage at the event as well as napkins printed with your logo)
Afternoon Break - $1,799 
(includes signage at the event as well as napkins printed with your logo)

Wine and Craft Beer Tasting
Corkage - $1,599
(includes signage at the event)
Hor d’oeuvres:

Artisanal Cheese Display - $1,699
Vanilla Lacquered Roasted Pork Loin Station - $1,299

Roasted Turkey Station - $1,399

Peppercorn Crusted Prime Ribeye Station - $2,199

(includes signage at the event as well as napkins printed with your logo) 

WEDNESDAY, OCTOBER 13, 2021
Wednesday’s Refreshment Break
Morning Break - $1,699 
(includes signage at the event as well as napkins printed with your logo). 

MEETING ROOM SPONSORSHIP
$1,150 (2 sponsorships available)
Meeting Room Sponsorships will include laptops with your company logos on the screen between seminars and signage at the front of the room. General Sessions will rotate both company logos on screen between seminars. A drawing for the winner will be held at your booth during the exhibit hall hours. 

YOUR SPONSORSHIP BENEFITS INCLUDE THE FOLLOWING:

  • Recognition in MRA printed materials
  • Recognition on website schedule of events
  • Verbal Acknowledgement at event
  • Signage at Event
  • Logos on website next to event
  • Logos on website on conference pages
  • Logo on advertisements placed in industry publications
Sponsorships totaling $8,050 or more will also receive one complimentary additional attendee registration

 

Exhibitor Documents
Below are the required Exhibit Terms, Rules and Regulations document, the information needed for the Certificate of Insurance, and applicable waivers. These need to be filled out and returned to us by fax 209.334.6876 or email mra@marina.org no later than the date stated for each:
  • Exhibit Terms, Rules and Regulations: The Exhibit Terms, Rules and Regulations form can be found by clicking HEREThis form MUST be read, signed and dated by the person who will be manning the booth and returned at least 30 days prior to the use of the exhibition premises (Friday, September 10, 2021). It is your responsibility to make sure any additional people in your booth read, understand and agree to the Exhibit Terms, Rules and Regulations.
  • Exhibitor Responsibility Clause: Certificate of Insurance: To the fullest extent permitted by law, the person/legal entity described as “Exhibitor” in this clause and in this exhibitor contract (regardless whether such person/legal entity is also described as “Exhibitor” in this contract) hereby assumes full responsibility and agrees to indemnify, defend and hold harmless Hilton La Jolla Torrey Pines (“Hotel”) and Hotel’s owners, managers, subsidiaries, affiliates, employees and agents (collectively, “Hotel Parties”), as well as Marina and Recreation Association, and their directors, officers and employees ("Group"), from and against any and all claims or expenses arising out of Exhibitor’s use of the Hotel’s exhibition premises. Exhibitor agrees to obtain and maintain during the use of the exhibition premises, Comprehensive General Liability Insurance, including contractual liability covering the Exhibitor’s indemnity obligations in this clause. Such insurance shall be in the amount of not less than $1,000,000 combined single limit for personal injury and property damage. The Hotel Parties and Group shall be named as additional insureds on such policy, and Exhibitor and/or Group shall supply the Hotel with a Certificate of Insurance at prior to the use of the exhibition premises. The Exhibitor understands that neither the Group nor the Hotel Parties maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.
    Exhibitor shall supply MRA with Certificates of Insurance at least 30 days prior to the use of the exhibition premises.
  • Name Badge: This year’s badges will be handed out during registration. They will include the exhibitors Name, Title and Company. There will also be a QR Code with the contact information (i.e.; address, phone, fax, email, website). To verify the information for your name badge, please use the form found by clicking HERE and returning no later than Monday, September 20, 2021.
  • TriCord Tradeshow Services is the Official Contractor:TriCord Tradeshow Services is the Official Contractor: The Exhibitor Service Manual contains shipping information and forms to order electrical, furniture, internet, etc. To access the Exhibitor Service Manual click HERE. The password for the document is: 2021mra
Waivers
♦ Golf Tournament: The 26th Annual Golf Tournament will be held at Torrey Pines South Golf Course. The fee to participate in the tournament on Monday, October 11, 2021 is $294. This fee includes course access, complimentary cart, beverage voucher and food voucher. The course is located adjacent to the hotel. If you have registered for the tournament, a release of liability must be filled out and returned by Friday, September 3, 2021. The form can be found by clicking HERE. No refunds on the Golf Tournament fees after Monday, September 13, 2021.
♦ UC San Diego Scripps Institution of Oceanography Tour: This year we are excited to announce a tour of the Scripps Institute. The tour bus will leave the hotel at 9:15 am on Monday, October 11, 2021 and return at 12:30 pm. A $40 fee includes transportation from the Hilton La Jolla Torrey Pines to Scripps Institute and back to Hilton La Jolla Torrey Pines. If you have registered for the tour, a release of liability must be filled out and returned by Friday, October 1, 2021. The form is HERE.